Program Proposals

Programs
Leaders are asked to lead 2 or more programs (walks or talks), each approximately 1 ¼ hours. A sample of walks can be viewed at our Walks & Talks page Most programs begin Friday afternoon. Programs can start as early as 6am and continue throughout the day. Program attendance is open to all registrants. The number of people can vary from a few to more than 50. Pilgrimage attendees have a range of knowledge from beginner to expert. Many leaders prepare handouts and have items to pass around to provide greater interaction and information on their topic. You are encouraged to make your programs as interactive as possible.
Program Locations
Many programs originate from Camp Allegany, located in the Red House Area, where signs are posted with the program name but leaders can also elect to meet at a location outside of Camp Allegany. With 65,000 acres, leaders can take advantage of starting points throughout the park, but please note that it can take up to 30 minutes to drive to other areas in the park. In consideration of attendee’s desires to attend multiple programs, if you do elect to start at a distant location please consider scheduling the program early in the day. Leaders may also take advantage of tent space and limited classroom space available for talks at Camp Allegany. Projectors, screens and electrical cords are not provided. If your program will be starting at a location other than Camp Allegany, please reference the ASP Site Location Map and indicate the program site number or trailhead name when submitting your program proposal.
Accommodations
The information and registration area, along with the majority of programs, are in the Red House Area. Due to the size of the park it is suggested that you find accommodations in the Red House Area. The other area is the Quaker area which is more than 30 minutes away from activities. Leaders can stay in the dorms (Camp Allegany) for a nominal fee which includes meals. Leaders opting not to stay in the dorms will receive an honorarium of $50 per 1 ¼ hours of leading.

Camp Allegany -Red House Area – Dormitory Style Lodging. 12 Large rooms with 5 cots, 3 rooms with 2 cots, 3 rooms with 1 cot. Rooms are designated for women, men, or families. Centralized dining facility, shared indoor showers and bathrooms. We make every effort to accommodate your room preference, but you may be asked to share a room. Dormitory space is first come, first served. See costs below.
Park Cabins are located throughout the Red House and Quaker Areas on “trails” (loops). These are reserved through www.reserveramerica.com. In Red House area the majority of cabins have electricity, stove, refrigerator, centralized shower/toilet building. Cabins do not have running water. Sleeping varies with either bunks or cots for 4 or 6 people depending upon the trail. You must provide your own bedding, kitchen utensils and cleaning supplies. When reserving a cabin be sure to check amenities. This YouTube video describes some of the cabins on the McIntosh Trail in the Red House area. This YouTube video shows the centralized bath facilities.

Camping. A campground is available in the Red House area. Sites do not have hookups. Showers and bathrooms are centrally located. Campsites are reserved through www.reserveamerica.com.
Hotels The closest hotels are in Salamanca, New York, approximately 25 minutes from the center of activities at the Pilgrimage. For a list of hotels, click here.

Meals
A meal plan is offered for leaders which provides lunch and dinner on Friday, breakfast and lunch on Saturday and breakfast and lunch on Sunday. A packed lunch will be made available to leaders conducting all-day programs. Leaders are on their own for Saturday dinner. A BBQ dinner requiring an additional fee is held Saturday. Other food options: The Park Restaurant in the Red House Administration Building serves lunch and dinners Friday and Saturday and a breakfast buffet Sunday. They also have take-out. A camp store near the camping area has limited basic supplies. Grocery stores are available in Salamanca, approximately 25 minutes away.
Costs
All costs assume a minimum of 2 programs per leader. Leaders choosing to stay in the dorm and/or participate in the meal plans are asked to pay fees as outlined below.

Leader Registration: There is no charge for registration for leaders, another adult and up to three children under age 21. Leaders and their family may participate in all activities during the weekend for free. For additional family members, regular registration rates apply.
Accommodations & Meals
All fees are payable at time of registration. Leaders opting not to stay in the dorms receive a $50 honorarium for each 1 ¼ hour program.
- Leaders choosing to stay in the dorms includes the meal plan (Friday, lunch and dinner, Saturday and Sunday, breakfast and lunch. Check-in is any time after 11am on Friday.
  - Leaders: $50
  - Family Members (Adults/Teens13+): $80
  - Children (ages 5-12): $40
  - Children under age 5: no charge
- Meal plan only option for leaders and family members opting not to stay in the dorms
  - Leaders: $40
  - Adults/Teens (13+): $40
  - Children (5-12): $20
  - Children under 5: no charge
- Optional BBQ dinner Saturday: Half chicken or vegetarian option and sides. $13 per person.

Program Proposals

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Information for Leaders

Program Proposal Form

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